Unpacking Our Student Book Budget Books: Part 1

Unpacking (9)

Two parts of our 2015 student book budget arrived!  It’s always exciting when I can email the students and tell them that the books are here.  They’ve been asking me almost daily since we placed the order.

All of our books from Avid Bookshop arrived during our author visit with Sarah Weeks.  The first box of Capstone books arrived while our 5th graders were at Skidaway Island.  I emailed the whole book budget group and told them to come today at noon to unpack books.

Our timeline has been a bit crunched this year.  We are almost out of school days and book check out is already coming to an end for the school year.  I need to do a better job next year of making sure this project doesn’t slip too far into the year.  Usually, we put all of the books out when they arrive and let the students start checking them out.  However, with only 8 days of school remaining, I handed this dilemma to the group.  There was a lot of debate about whether or not to have a special checkout of just book budget books or to wait until the opening of the library in the fall.  After a lot of discussion, the students decided that they wanted to wait and have these books be the first new books available to students in the fall.  It’s always nice to start the new school year with some exciting new books.

As we unpacked the books, we checked them off of our packing slips.  I had already cataloged the Avid books and uploaded the MARC records for Capstone, so the books were ready to go into circulation.  Once they were checked off the list.  Capstone sent us some special labels to put inside our books so that students could indicate books that they chose for the order.

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Each student chose a label, wrote his or her name on the label, and added it to the inside cover.  Students also stamped the books with our library stamp.

The excitement was high and it was so much fun to see the students immediately diving into the books.  They all tucked away around the library to read by themselves or with a partner.  Before they left, the book budget students did get to checkout a few of the books to read over the next few days.  They will return these books to the boxes so that they are ready for the next school year.

We are eagerly awaiting our final order from Capstone which should be arriving in the next few days.

Student Book Budgets: Building Wish Lists and Making Tough Decisions

narrowing (12)Our student book budget group is hard at work.  So far, they have made lists that total almost $4,000, but our budget is $2,000.  Isn’ t this the struggle that we all face with budgets?  How do you decide what to buy and what not to buy?

During our most recent session, we revisited our goals.  We decided based on our survey data to purchase books about

  1. Animals
  2. Sports
  3. Mystery
  4. Comics and graphic novels
  5. Action Adventure
  6. Horror/Scary
  7. Fantasy
  8. Humor
  9. “How to”
  10. Music
  11. Games/Video games

As we made wish lists, our excitement over so many wonderful books caused us to add several things to our list that really didn’t match our goals so we had to think about this.  Do we stick with our goals or do we give ourselves permission to buy whatever we want?  The general consensus was to stick to our goals but possibly have some extra additions here or there.

Since we are way over budget, we have a lot of work to do.  During the most recent work session, we divided the responsibilities.  We identified 3 things that needed to happen:

  1. Continue searching through the Capstone catalog for books that match our goals and adding them to the list
  2. Examine the current Capstone list to see what does not match our goal or what might need to be cut
  3. Continue searching for books that match our goals that could be purchased from Avid Bookshop

One group of students formed an independent group to work on the Avid list.  They used Avid’s website, Amazon, and Novelist to look for books that might be of interest.

The students in the Avid group accidentally lost part of a title on our list, so we consulted our friend Will Walton at Avid via Twitter.

The author of the book even jumped in on the conversation.

Another group of students worked with Mr. Coleman, a 4th grade teacher, to examine our existing list.  He was great at facilitating a conversation with this group.  Only one person at a time was in charge of the mouse to delete books from the list, but all students were engaged in conversation about the books.  As usual, it was heated at times and at other times there was quick consensus about a book.  They narrowed the list below $3,000, but they knew that another group was adding more books to the list.

I worked with the third group who each chose one of our goals and looked through the Capstone catalog for books that matched.  They once again used the easy scan feature to scan books into the list.  I had a great conversation with a student who was adding an animal book to the list.  She asked me, “Do you think this is a book that fits the nature category?”  It really seemed like she was just putting the book on the list because it matched instead of putting it on the list because she thought people would read it, so I asked her about that.  I asked, “Do you think this is a book that kids would be excited about reading?” She paused.  “Do you think this is a book that a teacher would assign someone to read?”  She said yes.  It was a good time for me to say that I strongly believe that the book budget group is a time for kids to buy books that they think kids will be excited about reading.  I can buy books that teachers can use or books that fill gaps in our collection at another time.  This budget is all about what students want.  She smiled and continued looking for a books that mattered to students.

At the end of our time, I don’t think we narrowed our cost at all, but we did get closer to finding books that matched our goals.  Our next step will be to look closely at our budget and the promotions that Capstone offers to consider what our budget really is.  With Capstone Rewards, we really have a lot more money because if you spend $1750 you get 30% in rewards.  This might help our decisions during our next meeting.

Creating Wish Lists with Capstone Press: A Next Step in Student Book Budgets

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Jim Boon from Capstone Press has been doing student book budgets with me since the beginning.  Each year things change just a bit, and Jim naturally adapts right along with me.  This year, we have our largest group of students working simultaneously so it gets noisy fast.  The most challenging thing is making sure that every voice is heard and that all members of the book budget group are engaged.  I love bringing in Jim because he masterfully listens to all students.  He makes connections with them and even remembers them from year to year if they have been part of the group before.  The students in turn have come to know him.  The returning students welcome him back and the new ones quickly learn why we bring him back every year.

Ahead of Jim’s visit, I email him some possible dates to visit.  We establish a time and he mails catalogs for all of the students to use on the day of his visit. Once we have our purchasing goals, I share those with him as well.  He sets up a big selection of Capstone books for students to look at that match the goals that they have set.  He even divides the books into 2 displays: fiction and nonfiction.

Jim does a very short explanation of what students have in front of them. He shows them how to look for books in the index and as well as how books a grouped together. He shows them that the displays might only have one book from an entire series that they can find in the catalogs. He shows them where to find prices for individual books as well as complete sets.  He shows them how each set of books has a barcode in the catalog that can be scanned straight into a wishlist on capstonepub.com  This scanning feature puts the entire series into the list, but then you can go in an uncheck the books that you don’t want to add.

Finally, Jim talks to students about current promotions that Capstone is offering that might stretch their budget even more. I love this part because it helps students think about how they might invest their money or how they might request extra money from me in order to take advantage of a promotion.  This discussion usually doesn’t happen on this particular day, but I always love seeing their wheels turning as they give me reasons why we should spend our money a certain way.

The fun begins when students leap into action. They take books from the display back to their tables and look through them.  They peruse the catalogs.  This is the point where it is hard to stay focused on our purchasing goals.  With a catalog of hundreds of pages, there are so many interesting books that don’t match what we said we were going to buy, and students easily slip into what they personally want to buy rather than what the whole school wants.  I don’t really worry about this very much during our first day with catalogs. Instead, I give a few reminders to think about our goals, but I know that we will revisit the entire list when we make cuts to match our budget.

As students find books that they want to add to the wishlist, they begin forming a line at my computer. I pull up a student book budget list on capstonepub.com and students scan the barcode in their catalogs.  We uncheck all of the books in the series that they don’t want to keep and then save the list.

At this point we don’t worry much about money, but when a student scans a series of 32 books and says that they want to add all of them, I do let them know how much all 32 books would cost.  Most of the time, the student is shocked and quickly narrows down to a few books that they really want to add.

Across an hour, students made a wish list with 161 titles totaling $3071.91.  Capstone is not our only vendor we are working with, so we are definitely going to have to cut some titles from this list.  We will meet 4 more times to add more titles, revisit our goals to see that they are all represented, and finally narrow our list down to the budget we have agreed upon.

We thank Capstone Press and Jim Boon for their continued support of his project.  We appreciate that this company listens to students as well as offers a rewards program that allows us to stretch our student budget even more.

 

Students Meeting with Vendors: Book Talking with Avid Bookshop

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One of my favorite steps in the student book budget process is when the students get to meet real vendors and talk with them.  This year at the School Library Leadership Summit someone asked me if I ever used an independent bookshop as one of my vendors for student book budgets.  The answer was no, but this year we changed that.

I email Janet Geddis, owner of Avid Bookshop, and asked if she would like to be a part of this year’s project.  It was refreshing to hear that community outreach is actually a big part of her business plan, so she definitely wanted to be a part.  When our students had their purchasing goals created, I sent them to Will Walton at Avid Bookshop.  Will is an awesome bookseller and has his first novel coming out in May called Anything Could Happen.

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Will pulled several books from the shop and brought them to our book budget meeting.

I made a Google spreadsheet and shared it with all of the students.  The spreadsheet included a spot for title, author, price, and which goal the book matched.  Will put the books into various categories and started talking about each one.  If the book sounded interesting, then the students worked together to capture the details in the document.

I learned pretty fast that they needed to see the title, author, etc so I pulled Avid’s website up on the board and typed in each book as he talked.  The students could easily copy down the info while he talked.

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After talking through several titles, the students had lots of questions for him.  They had a great time just talking books with Will.  Several students branched off to do their own thing, so I decided to add another layer onto what they could do.

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We used our state database, Galileo, to pull up Novelist K-8 Plus.  I showed students how they could look at books by age range and genre.  Then, Novelist shows books that are similar to books that you have read and liked.  I suggested that they use Novelist to find books that sounded good and matched our goals, and then use Avid’s site to find the price and add to our spreadsheet.

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Mr. Coleman’s ELT group is joining us in this project and they plan to continue this process this week before we meet again on Monday.

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We are very grateful to Avid Bookshop for their support of students.  I loved how Will talked directly to them.  He asked them questions about books but also questions about how they planned to spend their money.  He posed interesting questions such as “Have you thought about paperback versus hardback?  The cost difference can be about $10.”  Students were shocked by the price difference but most agreed that they wanted hardback for durability in the library.  That was without any prepping or pushing from me.  I was amazed.  They said the extra $10 was worth it if the book lasted longer.

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I love how these types of conversations naturally surface.  You can’t force plan each one, but they usually come up at some point.  Soon, the students will meet with another vendor and start the hard process of cutting their wishlist to meet our budget.

2015 Student Book Budgets Step Two: Goal Setting

Discussion

The students in this year’s book budget group have been busy.  We emailed our reading interest survey to all students in our upper grades, but our younger students needed to be surveyed in person.  The book budget crew have carried iPads to recess and lunch as well as picked up iPads before school to survey students.  Over the course of a few days, they have surveyed almost half of our school.

All along the way we have checked the progress in our form by viewing the summary of responses and seeing which grades needed to be surveyed.  We wanted there to be voices from every grade level on the survey.

Finally, we all met in the library for an official meeting to look at the data on the survey.

Discussion

First, the students started picking out the kinds of books that received the most votes.  They made a list of 11 kinds of books.  These books were the ones that received above 60% of the people surveyed who said they liked that kind of book.

Our Goals

The students decided that they wanted to keep this list of 11, so our next step was to decide how to divide our approximate budget of $2000 among the 11 goals.

This came with some controversy.  There were lots of ideas.  We decided to make a list of our ideas on our shared Google doc.  Four main ideas came to the surface.

Voting on Budget Plan

1.  Divide the money equally among the 11 goals.

2.  Create a stair step budget or waterfall budget where the top goal on the list got the most money and the last goal on the list got the least.

3.  Narrow the list of goals to a top 10 or top 5.

4.  Focus on different kinds of books for different grade levels based on the survey responsed.

 

The students voted on these ideas by putting tallies in a table on the Google doc.  The idea of a waterfall budget won the vote, so the next step was to start thinking about how to divide the money among the goals while giving more money to goals requested by more students.  This was even trickier, and we ended up not making a final decision yet.

Voting on Goal Plan

 

 

Deciding how to divide the budget really called upon the students’ math skills.  They wrote things on paper, Google docs, and used Google chrome as a calculator to try to add up various amounts to get to $2000 and divide the budget up into multiple categories.  Students were using their problem solving and reasoning skills as they discussed in groups why their various plans worked or didn’t work.  Some were even revisiting the survey data to try to look at percentages on the survey and correlating that to budget percentages.  Math wasn’t just a subject at this moment.  It was a real life skill that was being put into action.

Our process was again loud and messy, but I loved how the Google doc allowed us to get lots of voices represented in the conversation rather than hearing from one or two people speaking aloud.

Now that our goals have been decided, we’ve sent these to Avid Bookshop and Capstone Press.  Will from Avid Bookshop will visit the students to book talk some books from Avid that match our goals and Jim Boon from Capstone will share his company’s offerings.  I think the pairing of these two vendors will get the students a great variety of titles to choose from.

I can’t wait to see what they decide.

 

2014 Student Book Budgets: Real-World Math Lessons from Capstone Press

decisions (1)Each year, I dedicate a portion of library funding for students to control.  Since the library is for all of our school community, I feel strongly that students should have a voice in what goes into the collection.  Here’s what has happened so far:

  • Students developed a Google form survey and surveyed most of the school on their reading interests
  • Students analyzed the results and developed a list of goals to focus on which included sports, graphic novels, humor, scary, world records, and action/adventure.
  • Students met with Jim Boon from Capstone Press and Gret Hechenbleikner from Gumdrop books to look at book samples and catalogs.

decisions (8)Since the visit with the vendors, the student book budget group has been coming into the library on Mondays and Wednesdays during their recess to continue looking at catalogs.  Much of what they wanted was in Capstone’s catalog, so their first step was to finalize what they wanted to order from Gumdrop.  They decided on a Ripley’s Believe It or Not series, a how to draw graphic novel series, a graphic mythical heroes series, and a history’s most haunted series.

decisions (2)When that was done, I hooked up the scanner to my computer and gave all of the students a Capstone catalog.  Capstone has a great feature where there is a barcode next to each set of books in the catalog.  You can scan the set straight into your cart, or you can scan the set and select the books that you want.  As students found books that matched our goals, they scanned the barcode and told me which books to add.  At that point, we didn’t worry about cost.  We wanted to add all of the books that we were interested in and then start narrowing.  This adding process was so smooth thanks to this scanning feature.  In the past, students have circled items in catalogs, written on pieces of paper, etc. and it took a lot of time to compile everything.  I loved that we were all adding to the same list as we worked.

decisions (6)Right now, Capstone is offering an incentive like they often do.  If you spend at least $1750, you get 30% back in Capstone Rewards.  If you spend less that $1750, you only get 10%.  This was a great math discussion.  Our original budget was $1500 for all of the book budgets.  However, if we spend just $250 more with Capstone, then we get $525 in free books.  I’ve really pushed the group to think about budget, but this was a great real-world example where you sometimes have to spend beyond your budget if it helps you in the long run.  The students unanimously agreed that we needed to spend the $1750 since we already had well beyond that amount in our wish list cart.  I pulled out all of the numbers that I had to think about in order to make this happen.  We looked at the remaining dollar amount in our district budget which was about $375.  Then, we looked at the remaining balance in our local account, which holds profits from our book fairs along with any donations we receive.  I told them about remaining expenses that I knew about for the year such as battle of the books.  We agreed that there was enough money to purchase our list from Gum Drop and extend our Capstone Budget to $1750.

decisions (3)The final task, which we are still working on, is to narrow our cart.  We started with a cart totaling almost $3000.  We knew that we needed to reduce the cart to about $2200 in order to spend $1750 in cash and use $525 in rewards dollars.  By the time we stopped talking about the math, students were all commenting on how hard this is.  One of them said, “You mean this is just a small part of what you do?”  I love that they keep bringing this up.  I love buying new materials, but I’ve been very honest with them about what a small fraction of my time this actually is.  As always, it was interesting to hear them wrestle with decisions about which books to cut from the list:

  • We have 3 books about drawing horses.  Let’s pick the one with the most horses that people are probably interested in.
  • Three of our war books cost $27.  Let’s pick something that doesn’t cost that much.
  • That book looks like it would only be for 5th graders.  It might scare other kids.  Let’s take it off the list.
  • We can’t buy every Jake Maddox book this time.  Let’s choose a few of them.

decisions (5)Every struggle they were having is the same struggles that I go through alone.  I loved being able to share this frustration with them, and they had a much better understanding of how I use math and decision making in my job.  My only wish is that more students could walk through this process with me.  Each year, I find new ways to involve different groups of students, but I would love to have larger groups of students involved in the math aspect.

decisions (6)Once we get our carts narrowed down, we will place our order and wait for the books to arrive.  Since I have extra Capstone Rewards dollars, I’ll also be able to add in some historical perspective books that I’ve been wanting to get for our many social studies projects.  While we wait, students will think about how to advertise the books to the school.decisions (7)