A Walk to Avid Bookshop with the Student Book Budget Team

Our student book budget team has made quite a long list of books to consider for this year’s student book budget purchase. So far, they have met with Capstone and Gumdrop Books. Our local independent bookstore is within a mile of our school, so we also take a walking field trip to Avid Bookshop.

I split the group into two days. Third and Fourth grades went one day and Fifth grade went another day. Before we walked, we reminded ourselves about the types of books we were looking for. We also reminded ourselves that we were in a place of business so we needed to be respectful of the space and the other customers.

When we arrived, we snapped a quick photo in front of the shop.

Kate Lorraine, bookseller, met us at the back of the bookshop and gave us some book talks on picture books, informational books, graphic novels, and middle grade books that met our purchasing goals. We also showed students where these areas were located in the store so that they didn’t venture into adult sections for our list of books.

We took some shelf markers with us so students could remember where books went on the shelf. Each time a book was found to be of interest, students checked with me to see if we already had it in the library. If we didn’t, they scanned the ISBN into a spreadsheet on my computer and added the title and price. Again, we weren’t worried about cost at this point, we were just adding books of interest.

I loved that students could check with the Avid booksellers for information on prices, age ranges of books, series sequence, and more. They are so used to asking me questions, that sometimes I had to remind them that the Avid booksellers were there to help us and were happy to answer questions.

As usual, it was a challenge to stay focused in a bookshop with so many interesting books and gifts to look at. Students had a chance to look all around, but did need reminders to stay focused on our most important task of finding books. I also noticed that our oldest readers also needed reminders to visit the picture book sections in addition to the areas that they were most attracted to.

I have some more thinking to do around these walking visits. Avid has such a great selection of titles to look at and I feel like students could have spent more time really looking at what was there. Maybe I need to assign certain students to certain sections. Maybe there needs to be more guidance on how many books they should try to evaluate.  I don’t want to take power away from the students, but I do want to equip them with some tools to help them get the most out of their visit to this useful resource in our community.

Now, we are at our most challenging task, which is cutting down our lists to fit our budget. Wish us luck.

Student Book Budget: Meeting with Vendors

Our 2018-19 student book budget team is hard at work creating consideration lists of books for purchase. So far, they have created an interest survey, surveyed numerous students in our school, and set purchasing goals. I sent their goals to vendors and setup some appointments for vendors to meet with the team.

Our first vendor was Gret from Gumdrop Books. Gret brought in fiction and nonfiction and split them into separate groups on tables. She gave each student a pad of paper to write down item numbers for books or series they were interested in. They gave Gret each of their papers at the end of their time and then she put them into a consideration list in Excel. One of the things I love about what Gret does is that she has a printed list inside each book that shows other books in the series. Students can easily see if there are other books they are interested in.

Since Gret only had a sample of books to peruse, we had the Gumdrop website pulled up on the big screen so that Gret or students could search for books that weren’t represented on the tables. At the close of Gret’s time students in the 3 groups had made a list that totaled over $6,000! That’s not unusual for this group. It will become a good lesson later into how you get critical and purchase the very best of what you’ve found with the money you actually have.

Our second vendor was Jim Boon from Capstone. Jim has worked with us since the very beginning of this project. He’s great at bringing in a variety of books in fiction and nonfiction and splitting them into 2 displays that students can easily access. He also has catalogs and pens shipped to the school prior to his visit so that students can look through catalogs for books that aren’t found in his displays. Jim does a quick overview of what he has brought, how to use the catalogs, and any promotions Capstone currently has. Then, he spends time assisting students in looking at books and finding specifics in the catalogs.

My favorite feature in the Capstone catalog is the barcode listed on each series. Students can scan the barcode and it pulls up the entire series on the screen. Then, students can check the books they want to add to the list.  It’s so much faster than having to write things down or bookmark pages in a catalog. Then, we can easily go into the list later to delete the books we don’t want.

Jim gets right in with the students and helps them find whatever they are looking for. He’s so fun and keeps them laughing and shopping. He even brought them a special treat bag to go with their Capstone pen and bookmarks.

Now, students have a lot of work to do after the break looking through their Capstone catalogs and cutting books from their Gumdrop list. Then, we’ll meet with one more vendor before making final decisions.

I love watching this group work and seeing what stands out to them.

 

2018-19 Student Book Budget First Steps

One of my favorite projects of the year has started. Our student book budget group is a group of 3rd-5th grade students who volunteer their time to decide on new books for the library.  This project has been a part of our library for several years. Each year, we make some adjustments to improve the process and make sure student voice is heard. Over the course of December and January, students in this group will survey the school on reading interests, develop goals, meet with vendors, develop consideration lists, place a book order that meets a budget, process new books, market new books, and enjoy reading the books they have selected.  It’s quite an undertaking, but something I cherish every year.

Step One

I created a Google form application that was emailed to all 3rd-5th grade students. In the application, I linked to a video that explained the project to students. Some teachers played this video for the whole class. Other teachers simply reminded students that applications were open. We made announcement reminders on our morning broadcast for students to apply.  Applications were only open for one week.

This year, I wanted students to make a commitment up front to stick with the project from beginning to end. I made this one of questions to help me decide who to accept into the group. I generally accept every student who applies, but if students weren’t willing to commit to the time the project takes, then I knew they might not be the best choice for the group. I knew I could at least talk in person with students who said no/maybe so that we could clear up expectations and requirements.

Step Two

Once students were chosen, I announced our team on the morning broadcast and communicated with them and their teachers via email. We have 25 students on this year’s team. Our routine schedule is to meet on Tuesdays and Thursdays at 11:00 for 3rd grade, 11:30 for 4th grade, and 12:00 for 5th grade. This time is taking the place of our open makerspace time during December and January.

During our first meeting, students thought about what they might put on a survey about reading interests. They started by doing a walk around the library and seeing what they noticed about the shelves. For example, they saw how empty the dinosaur, fun facts, and ghost section was. They noticed that we have a lot more humor chapter books than they realized.  We used these noticings and last year’s survey to create a new survey.

In the end, they mostly kept the survey the same with a few small changes.

Step Three

I emailed the survey to all 3rd-5th graders who have their own computer and let teachers know the survey was available. At our 2nd book budget meeting, each grade of students took iPads to the lunchroom and surveyed as many PreK-2nd grade students as possible.  Each time the survey was submitted, it sent the data to a spreadsheet and summary so that we could see which grade levels weren’t as heavily represented and we could begin to set goals for our purchasing.

Step Four

At our 3rd meeting, we checked in on our data to see what else we needed to do.  We noticed that we needed more 4th and 5th grader voices, so we surveyed some of them at recess and made a final plea to teachers to give them time to take the survey in class.

We also used the 3rd meeting to go ahead and notice what the data was telling us so far.  Each group noticed that in picture books the top requests were humor, jokes, graphic novels, and sports.  In chapter books, the top requests were humor, sports, and mystery. In informational, the top requests were fun facts, cooking, ghosts, and animals/dinosaurs.

Students compared these results with what they noticed in their walk around the library. They saw that things mostly matched, but the biggest difference was the humor chapter books.  People are asking for more, but we have so many that aren’t getting checked out. This is a point they are considering so that they really focus on what they think people will actually read.

Moving Forward

Now, we are wrapping up our survey and firming up our purchasing goals so that we can start meeting with booksellers.  We already have appointments with Jim Boon at Capstone and Gret Hechenbleikner at Gumdrop to look at their products. We’ll continue to update our progress along the way.

 

 

Student Book Budget: Let the Readers Read

The last group of books from this year’s student book budget group has arrived.  Our spring break slowed us down a bit, but our Capstone books are finally ready.

When the books arrived, students worked together to unpack the boxes and check the packing slip.  Next, students made decisions about what genres each book would go into and added the genre label to the spine. Finally, they scanned the books into each genre subcategory.

The books were put on display in the center tables of the library as well as in the library windows. As the team was setting up the books, students were already checking them out.

This project always amazes me because it allows so many high-interest books to be added to our collection.  I’m to the point now where I reserve much of our book fair profit to use on this project. This is combined with Capstone Rewards dollars which stretch our budget a bit further.

I’m also very grateful to Capstone for letting our book budget team members choose an additional book to add to the collection that is completely their choice.

This spring break, I traveled to Mankato, MN to speak to many of the Capstone employees about the work of students in my school.  The book budget team was a big part of what I shared.  After my talk, they even sent us some additional books to improve our fun facts section of the library since that was a category we focused on this year.

I was also able to go behind the scenes to see all of the steps an order goes through before it arrives at our school.  When the boxes arrived, I could tell the students about the many hands that went into creating the books as well as the people who helped with the order. Each book was gathered from the warehouse shelves by hand. The labels were lovingly placed onto each book by hand. Each book was hand-packed into boxes and prepared for shipping.

The experience of seeing all of the people behind the company is making me think more about next year’s group and what layers we might add on to our project.

Now, it’s time for the readers of Barrow to read the books that were carefully chosen based on the data we received.  We can’t wait to see readers checking out these books again and again.

Thank you Capstone for your generous support of our project.

Student Book Budget: Meeting with Vendors

Our student book budget team has been hard at work making consideration lists based on the data they have collected from Barrow readers.  Each year, we meet with several vendors to look at book samples, catalogs, and websites.  During this time, students don’t worry about our budget. Instead, they capture every book that looks interesting to our readers and meets our purchasing goals.

Goals

Goal setting was a bit different this year than in the past.  Students typically pick 5-6 categories of books to focus on, but this year they really looked within types of books such as picture books, chapter books, and informational books.  I thought this was an interesting development because in past years students have had a difficult time deciding whether or not they should buy chapter, picture, or informational books within the categories they decided.  This year’s survey construction helped make this more clear.

Within Picture books, students decided to focus on humor, sports, jokes, graphic novels, animals, and scary.

Within Chapter books, students decided to focus on scary, humor, adventure, and mystery.

Within Informational books, students decided to focus on fun facts, cooking, ghosts, animals, makerspace, and sports.

Vendor 1: Capstone

Every year, we meet with our Capstone sales rep, Jim Boon.  Jim brings in books divided into fiction and nonfiction and has catalogs for all students to look at.  He shows them how to use the index in the catalog and how to find the rest of a series from the book samples he has on display. One of the things I love most about working with Jim is that he sits down with students and actively helps them look for books in the catalogs. He engages in conversation about interests and uses his wealth of knowledge of the products to match what students are asking for. While he does this, students come to me with catalogs and we scan the catalog bar codes into the Capstone site to make a consideration list.

Amy Cox at Capstone also allowed each student to choose a personal pick from Capstone. These personal picks were not a part of our budget and also did not have to fit our purchasing goals. These were completely based on the interests of members of the student book budget team.

Vendor 2: Gumdrop

Some years, we bring in our Gumdrop sales rep, Gret Hechenbleikner. We like working with Gumdrop because they can offer us some titles that aren’t available through Capstone. Gret also brings in many book samples for students to get their hands on. She sets them up on multiple tables arranged by the categories that students named.

Gret pastes printed lists in the front cover of each book so that students can see the titles in the rest of the series or similar series. If students need to see the other covers of books or if they need to do a general search, I have the Gumdrop site pulled up on the projector. Gret sets up her computer and students take books to her to add to a consideration list. Before she leaves, Gret cleans up the list, prints a copy for us, and emails me a PDF.  I love how much help Gret gives us in making the list while I have a chance to talk with students about the books on the tables and what they are thinking.

Vendor 3: Avid Bookshop

Now that Avid Bookshop has a 2nd location within walking distance of our school, we take a field trip to the store.  This year’s books budget team has about 40 students, so we split the trip over 2 days: 3rd grade on one day and 4th/5th on another day.  Ahead of the visit, I once again shared the student purchasing goals.

Hannah DeCamp and Kate Lorraine worked together to pull books from the Avid collection to book talk for students. We all sat on the floor and listened to several book talks from each of our categories.

Then, students split up into the picture book, informational, and middle grades sections of the store to look for books. I wrote all of our books into a notebook which I typed up later.

I love going to Avid because it gives students a connection to a part of our community. Several of our book budget members knew about Avid but had never been inside. Before we left, Kate gave each student an ARC (Advance Reading Copy) of a book to keep and consider for our library.

Next Steps

Now that we’ve met with all vendors, it’s time to start narrowing down our lists.  This process has already started. For Gumdrop, each student is taking a page of our list and crossing through books we may want to delete. For Avid, students are looking at the digital list and highlight books we may delete. For Capstone, we are looking at our digital list and deleting books from the list if they don’t fit our goals or if we chose too many books from one series.  My hope was to have this done before winter break, but it looks like this process will continue into early January.  I’m so proud of the work students have accomplished in this large group.  It’s shaping up to be one of the best year’s so far.

 

What Do You Do with Those Advance Reading Copies?: A Summer Reading Project

It never fails that I overload on Advance Reading Copies of books at conferences I attend, and then I just can’t manage to get to all of them to read.  I do in fact read many of them, but then I’m left with a stack of books sitting in my office. As we approach summer, I’m always wondering how to get more books in kids’ hands for summer reading. We promote our incredible public library summer reading programs, but I know that even with talking it up, some kids just won’t make it over there.

I decided to give our 4th graders (rising 5th graders) an opportunity for the summer.  I took all of those ARCs I had read as well as some that I hadn’t read and spread them out on tables.  Each class came to the library and I gave a quick spiel to them about how I really needed to hear their voices about some books that we might purchase for the library.  I encouraged students that even if they didn’t find a book that jumped out at them they should try something new and stretch themselves as readers.  This is something I’m wanting to do more of next year because I think it’s so important for students to help build the collection in the library.  By allowing them to read the ARCs and give their opinions, they are owning the collection and will also be more likely to recommend books to their friends if they have chosen them.

Each student had a chance to go to the tables and select a book. I book talked ones that I had read and listened in as students made their decisions. I loved that every student took a book. Then, they filled out a paper with their name, book title, and author so that I could keep up with who got which book.  Finally, students moved to another area where they put a label inside their book with a place for their name as well as a link to a Flipgrid where they can record their thoughts over the summer.

I’ve never tried this as a summer opportunity, so it’s a bit of an experiment. I’m curious to see how many students follow through with recording their Flipgrids. Even if they don’t, I have a record of their books so that I can at least check in with them in the fall to see if they read their book.

If they liked the experience, then perhaps these students will want to take this on as a project next year when I get ARCs in the mail or at conferences.

Happy Summer Reading!

The 2017 Student Book Budget Books Have Arrived!

Every year a volunteer group of students give their time to spend a budget on books for the library. This budget comes from grants, book fair profits, and rewards points and it is completely in their control. They create a survey, interview students throughout the school, analyze the results, set goals, meet with vendors, create consideration lists, narrow the lists to the final order, unpack the books, and display them for checkout.

This year’s book budget group purchased over 150 new books for our library from Capstone and Avid Bookshop.

When the books arrived, this year’s crew had a big additional step that previous crews didn’t have.

They had to sort the books into genre categories, label the books with their new genres, and scan them into those subcategories in Destiny.

Once the books were all ready, the students put them on display all over the tables of the library, and the excitement of check out began.

Because there were so many books, it was hard to put them all out at once. As books got checked out, we refilled the tables with new books.  Within the day that the books were put on display, almost all of them had been checked out.

Once again, the amazing Amy Cox at Capstone allowed our committee members to choose 1 book that was their personal choice for the library and these books were donated to us as a thank you.  Students got to put a personalized label on the inside cover to show that they were the selector of the book.

Student voice matters in the library, and every year I value this process of seeing students BE the process of collection development instead of just requesting books to be purchased.  When they take part in every step of the collection development process, they see the thought that goes into each book on our library shelves.

They see that their interests and requests matter because they immediately see those represented in the books on our shelves.  If the library is to be a true community, then I feel like one person can’t decide on all of the books in the collection. I certainly have a major role in collection development, but when my students work alongside me in this process, we all become members of our library rather than just a consumer.

Happy reading!