Presenting Our 2019-20 Student Book Budget Purchases

book budget final (9)

Since December our student book budget team has been working to make selections for our library.  They have used profits from our fall book fair along with Capstone Rewards to order books from both Avid Bookshop and Capstone.  With rewards and dollars, their budget was about $3500.  When you consider that our list of possible books totaled over $7,000, you know that they had to make some tough decisions about which books to include and which ones to cut.

We are still awaiting just a few books from Avid, but most books are here.  The students have spent 2 days unpacking the boxes.  As books were unpacked, they were checked off on the packing slip. Then, students sorted the books onto tables by genre. Once stacks were created, students put the genre stickers on the spines and then a label protector was put over the sticker. Finally, the books had to be scanned into the genre categories in Destiny.

Once all the books were processed, they were ready to be put out on display. Students came one final time to display the books on tables in the windows of the library and anywhere else they could find a spot. Another bonus was that book budget students get to be the first to checkout a book. Capstone Publishers lets each student choose a bonus title that is their personal pick and the choice does not have to follow our purchasing goals. Students were able to checkout their personal pick along with a couple of other titles.

The remaining books were up for grabs just before our busy checkout time of 12:15-1:30. It’s always fun to see which books get checked out first and how fast all of the books disappear.

book budget display (25)

This project is a core part of our library each year. The library collection belongs to everyone and I love that students have a voice in adding titles to our library each year. As always, we thank Capstone and Avid Bookshop for their collaboration in this important work.

2019-20 Student Book Budget: The Final Order

This year’s student book budget group has worked super hard. It was our largest group ever, which brought us some challenges we haven’t faced. I’ve learned a lot about how I might organize the group better next year. Even with our new challenges, we finally reached our goal of narrowing our consideration lists to match our budget.

As students sat down with our lists we had about $6000 worth of books picked out, but a budget of only $2500.  I usually surprise them with some bonus money if they have done a good job. This bonus money comes from our Capstone Rewards dollars. Students had a hard time narrowing down our Capstone list because there were so many high interest topics in Capstone’s catalog. The bonus dollars really helped them not have to cut so much from the list.

The process for narrowing the lists was that we split into 2 groups. At one library screen, we pulled up our Capstone list. At the other screen, we pulled up Avid. Each group chose one person to stand at the computer and click books to consider for deletion from the list.  They took turns with this role.

To decide on a book, students thought about many factors. They pulled the book up on the screen and read what it was about. They thought about how many of that type of book we already have in the library and how many of that type were already on the list. They considered if the book actually matched the goals from our student survey and whether students would really read it. Students took a vote and majority ruled. Sometimes the vote was close and the students would have a discussion about why the book should stay or go. Then, students would vote again.

It wasn’t the most fun part of our project, but the group that work on narrowing our list was committed and got it finished. It certainly was an important life skill to develop in our group.

I took over at the this point because I needed to make sure our lists were all ready to send to our 2 vendors. Both Avid and Capstone turned our list into a quote for our accounting system. I got them put in and approved and now both lists of books have officially been ordered.

Now, we wait. When the books arrive, a whole new fun process will begin to get the books ready for readers. We can’t wait!

2019-20 Student Book Budget: Visiting Avid Bookshop

Now that winter break is over, our book budget students are back at work.  This week we took 2 separate trips to our local independent bookstore, Avid Bookshop.  I had almost 40 kids split across the 2 days. Avid Bookshop is located within 1 mile of our school so we can easily take a walking field trip to the store, and most of our students already have a permission slip on file.

The purpose of this trip was to continue to create a consideration list of books that met our purchasing goals.  We already did this with Jim Boon from Capstone Publishers before the break.  When we arrived at Avid, we met with Hannah DeCamp, who manages the Children’s Department. Students sat on the book boat and in the floor while Hannah book talked several recent books that fit our goals.  She even made a personalized book budget handout with books broken down into our goal categories. Wow!

Next, Hannah gave students an overview of the different sections that they might browse for this project: board books, picture books, early readers, juvenile nonfiction, kids graphic novels, and middle grade. Since Avid Bookshop serves all readers, we had to remind students that some books might fit our goals but not elementary-age readers.

Next, students browsed the store.  As they discovered books that fit our goals or books that were of high interest to Barrow readers, they came to my computer where we scanned the ISBN into a spreadsheet and typed the title/price of the book. Again, students didn’t worry about cost at this point. They simply captured all the titles we were interested in.

We also reminded students that Avid can order pretty much any book we would want so students added some books to our list that were requested by students and we couldn’t get from Capstone Publishers.

Some students also brought money to shop so for the last step students made their purchases. Hannah gave all students an Avid bookmark and she sent us away with several Advance Reader Copies to browse back at school.

Before we returned to school, we met together outside and debriefed our experience. One of the things that I shared with students is how important Avid Bookshop is in our community. I reminded students about all of the authors & illustrators who visit our school. Each time those authors/illustrators visit, it is because of Avid Bookshop and every book that students purchase for those visits comes right from this store. We talked about how Avid gives us a small discount as a school, but they give us so much more because they are part of our community and support our school and community by bringing authors and illustrators for us to learn from.

Back at school, students took time to review the Advance Reader Copies of books and we added a few more books to our list.

Next Steps

We’ve reached a very hard part of our project.  Next week, students will meet to comb through our lists and make difficult decisions about what we purchase and what we cut from our lists. I can’t wait to hear their conversations and see their decisions.

2019-20 Student Book Budget: Meeting with Capstone

After surveying over 300 students in our school about their reading interests, our student book budget team set some purchasing goals for this year. A group of students met to examine the data and see what it was telling us about our library and our readers.  The genres that received the biggest amount of votes was of course noticeable to the students, but they also paid attention to sections of the library that didn’t get many votes and wondered why. We had a great conversation about how those sections might need more books to be more noticeable or maybe we might do something to bring attention to those sections like a reading challenge or BTV announcement.  This was the first year that the student book budget team spent so much time talking about sections that didn’t get many votes on the survey, and I was very proud that they made this noticing and took time to discuss it.

Eventually, they decided to focus their attention on some specific sections for this year’s budget.

  • humor (picture and chapter)
  • graphic novels
  • ghosts and mysterious things (information)
  • animals (picture and information)
  • fun facts (information)
  • scary (chapter)
  • fantasy (chapter)
  • historical fiction (chapter)

I sent these goals to Jim Boon, our sales rep with Capstone. He began curating a collection of books from Capstone that met our needs as well as sent us a Capstone catalog for each student. We scheduled time to meet with him in person.

Before Jim’s Visit

We held one book budget session before we met with Jim. This gave me time to show students the Capstone catalogs and get familiar with them. It also allowed me time to show students how to use the barcode feature in the catalog to help make lists.  I setup a book budget list in my Capstone account and students practiced scanning the barcode in the catalog to add books to our list. I showed students how the website would show if we already had a book and how to deselect books and save the updated changes.

We also used this 1st session to talk about our purchasing goals and the importance of staying focused on those goals as we looked at so many tempting books.

During Jim’s Visit

Jim arrived early and setup a display table of books. He divided his books into 2 displays: fiction and nonfiction. I put a catalog and list of goals at each chair. Typically, I meet with grade levels separately, but for Jim’s visit, I got permission from teachers to bring all students together at the same time. About 39 of our book budget students signed up to meet with Jim.

I gave a quick reminder about our goals and turned things over to Jim.  He showed students his displays and some features of the catalog like the index and page headings. He also encouraged students to look at the books in the display and then look for the additional books in the series in the catalog. He had students put their names on their catalogs and encouraged them to circle items and fold pages they were interested in. We didn’t want a massive line of 30 kids waiting to scan barcodes, so folded/marked pages will help us come back to those selections. Students could still scan into the list, but we can also work on this another day. We also reminded students not to worry about our budget at this stage. They should look for books that fit our goals and look interesting for the readers at our school.

I asked for a student volunteer to run our computer and scanner. This student was responsible for managing the small line of students waiting to scan books into the list. They deselected books already in our collection and saved changes along the way. This allowed me to walk around and have conversations with students looking at books and catalogs.

Jim was great about moving from table to table and having one-on-one conversations with students. He helped them find things in the catalog and talked about the books in the display. He was really good at keeping up with who he hadn’t had a chance to chat with yet and tried to make it to as many of the students as possible during our time.

After about 45 minutes, we wrapped up our time and thanked Jim for coming to visit us. I asked for some volunteers to come back for a follow up session.

In the end, there were lots of books students were excited about. Here are a few:

  • the continuation of the Far Out Fairy Tales
  • Michael Dahl’s Phobia series
  • the Ghosts and Hauntings series
  • Hands on Science Fun series which includes a book on making slime
  • the Real Life Ghost Stories series
  • the Mythical Creatures series
  • Graphic History: Warriors
  • Expert Pet Care
  • Michael Dahl’s Screams in Space
  • Boo Books series

Next Steps:

A group of 3 students returned to look through the catalogs for books that were marked. They scanned these books into our consideration list too. I was amazed at how fast this went. They were very focused on our purchasing goals and only added books that were marked AND fit our goals. We also looked through the list for duplicate books that got scanned in twice and clean up the list.

Once we leave for winter break, our Capstone consideration list will be ready for the next step: the budget.  We will visit our local independent bookstore, Avid Bookshop, first, and make a consideration list with them too. Once both lists are made, a group of students will have some negotiations to decide which books make the final list for ordering.

 

A Walk to Avid Bookshop with the Student Book Budget Team

Our student book budget team has made quite a long list of books to consider for this year’s student book budget purchase. So far, they have met with Capstone and Gumdrop Books. Our local independent bookstore is within a mile of our school, so we also take a walking field trip to Avid Bookshop.

I split the group into two days. Third and Fourth grades went one day and Fifth grade went another day. Before we walked, we reminded ourselves about the types of books we were looking for. We also reminded ourselves that we were in a place of business so we needed to be respectful of the space and the other customers.

When we arrived, we snapped a quick photo in front of the shop.

Kate Lorraine, bookseller, met us at the back of the bookshop and gave us some book talks on picture books, informational books, graphic novels, and middle grade books that met our purchasing goals. We also showed students where these areas were located in the store so that they didn’t venture into adult sections for our list of books.

We took some shelf markers with us so students could remember where books went on the shelf. Each time a book was found to be of interest, students checked with me to see if we already had it in the library. If we didn’t, they scanned the ISBN into a spreadsheet on my computer and added the title and price. Again, we weren’t worried about cost at this point, we were just adding books of interest.

I loved that students could check with the Avid booksellers for information on prices, age ranges of books, series sequence, and more. They are so used to asking me questions, that sometimes I had to remind them that the Avid booksellers were there to help us and were happy to answer questions.

As usual, it was a challenge to stay focused in a bookshop with so many interesting books and gifts to look at. Students had a chance to look all around, but did need reminders to stay focused on our most important task of finding books. I also noticed that our oldest readers also needed reminders to visit the picture book sections in addition to the areas that they were most attracted to.

I have some more thinking to do around these walking visits. Avid has such a great selection of titles to look at and I feel like students could have spent more time really looking at what was there. Maybe I need to assign certain students to certain sections. Maybe there needs to be more guidance on how many books they should try to evaluate.  I don’t want to take power away from the students, but I do want to equip them with some tools to help them get the most out of their visit to this useful resource in our community.

Now, we are at our most challenging task, which is cutting down our lists to fit our budget. Wish us luck.

Student Book Budget: Meeting with Vendors

Our 2018-19 student book budget team is hard at work creating consideration lists of books for purchase. So far, they have created an interest survey, surveyed numerous students in our school, and set purchasing goals. I sent their goals to vendors and setup some appointments for vendors to meet with the team.

Our first vendor was Gret from Gumdrop Books. Gret brought in fiction and nonfiction and split them into separate groups on tables. She gave each student a pad of paper to write down item numbers for books or series they were interested in. They gave Gret each of their papers at the end of their time and then she put them into a consideration list in Excel. One of the things I love about what Gret does is that she has a printed list inside each book that shows other books in the series. Students can easily see if there are other books they are interested in.

Since Gret only had a sample of books to peruse, we had the Gumdrop website pulled up on the big screen so that Gret or students could search for books that weren’t represented on the tables. At the close of Gret’s time students in the 3 groups had made a list that totaled over $6,000! That’s not unusual for this group. It will become a good lesson later into how you get critical and purchase the very best of what you’ve found with the money you actually have.

Our second vendor was Jim Boon from Capstone. Jim has worked with us since the very beginning of this project. He’s great at bringing in a variety of books in fiction and nonfiction and splitting them into 2 displays that students can easily access. He also has catalogs and pens shipped to the school prior to his visit so that students can look through catalogs for books that aren’t found in his displays. Jim does a quick overview of what he has brought, how to use the catalogs, and any promotions Capstone currently has. Then, he spends time assisting students in looking at books and finding specifics in the catalogs.

My favorite feature in the Capstone catalog is the barcode listed on each series. Students can scan the barcode and it pulls up the entire series on the screen. Then, students can check the books they want to add to the list.  It’s so much faster than having to write things down or bookmark pages in a catalog. Then, we can easily go into the list later to delete the books we don’t want.

Jim gets right in with the students and helps them find whatever they are looking for. He’s so fun and keeps them laughing and shopping. He even brought them a special treat bag to go with their Capstone pen and bookmarks.

Now, students have a lot of work to do after the break looking through their Capstone catalogs and cutting books from their Gumdrop list. Then, we’ll meet with one more vendor before making final decisions.

I love watching this group work and seeing what stands out to them.

 

Student Book Budget: Meeting with Vendors

Our student book budget team has been hard at work making consideration lists based on the data they have collected from Barrow readers.  Each year, we meet with several vendors to look at book samples, catalogs, and websites.  During this time, students don’t worry about our budget. Instead, they capture every book that looks interesting to our readers and meets our purchasing goals.

Goals

Goal setting was a bit different this year than in the past.  Students typically pick 5-6 categories of books to focus on, but this year they really looked within types of books such as picture books, chapter books, and informational books.  I thought this was an interesting development because in past years students have had a difficult time deciding whether or not they should buy chapter, picture, or informational books within the categories they decided.  This year’s survey construction helped make this more clear.

Within Picture books, students decided to focus on humor, sports, jokes, graphic novels, animals, and scary.

Within Chapter books, students decided to focus on scary, humor, adventure, and mystery.

Within Informational books, students decided to focus on fun facts, cooking, ghosts, animals, makerspace, and sports.

Vendor 1: Capstone

Every year, we meet with our Capstone sales rep, Jim Boon.  Jim brings in books divided into fiction and nonfiction and has catalogs for all students to look at.  He shows them how to use the index in the catalog and how to find the rest of a series from the book samples he has on display. One of the things I love most about working with Jim is that he sits down with students and actively helps them look for books in the catalogs. He engages in conversation about interests and uses his wealth of knowledge of the products to match what students are asking for. While he does this, students come to me with catalogs and we scan the catalog bar codes into the Capstone site to make a consideration list.

Amy Cox at Capstone also allowed each student to choose a personal pick from Capstone. These personal picks were not a part of our budget and also did not have to fit our purchasing goals. These were completely based on the interests of members of the student book budget team.

Vendor 2: Gumdrop

Some years, we bring in our Gumdrop sales rep, Gret Hechenbleikner. We like working with Gumdrop because they can offer us some titles that aren’t available through Capstone. Gret also brings in many book samples for students to get their hands on. She sets them up on multiple tables arranged by the categories that students named.

Gret pastes printed lists in the front cover of each book so that students can see the titles in the rest of the series or similar series. If students need to see the other covers of books or if they need to do a general search, I have the Gumdrop site pulled up on the projector. Gret sets up her computer and students take books to her to add to a consideration list. Before she leaves, Gret cleans up the list, prints a copy for us, and emails me a PDF.  I love how much help Gret gives us in making the list while I have a chance to talk with students about the books on the tables and what they are thinking.

Vendor 3: Avid Bookshop

Now that Avid Bookshop has a 2nd location within walking distance of our school, we take a field trip to the store.  This year’s books budget team has about 40 students, so we split the trip over 2 days: 3rd grade on one day and 4th/5th on another day.  Ahead of the visit, I once again shared the student purchasing goals.

Hannah DeCamp and Kate Lorraine worked together to pull books from the Avid collection to book talk for students. We all sat on the floor and listened to several book talks from each of our categories.

Then, students split up into the picture book, informational, and middle grades sections of the store to look for books. I wrote all of our books into a notebook which I typed up later.

I love going to Avid because it gives students a connection to a part of our community. Several of our book budget members knew about Avid but had never been inside. Before we left, Kate gave each student an ARC (Advance Reading Copy) of a book to keep and consider for our library.

Next Steps

Now that we’ve met with all vendors, it’s time to start narrowing down our lists.  This process has already started. For Gumdrop, each student is taking a page of our list and crossing through books we may want to delete. For Avid, students are looking at the digital list and highlight books we may delete. For Capstone, we are looking at our digital list and deleting books from the list if they don’t fit our goals or if we chose too many books from one series.  My hope was to have this done before winter break, but it looks like this process will continue into early January.  I’m so proud of the work students have accomplished in this large group.  It’s shaping up to be one of the best year’s so far.