A Walk to Avid Bookshop with the Student Book Budget Team

Our student book budget team has made quite a long list of books to consider for this year’s student book budget purchase. So far, they have met with Capstone and Gumdrop Books. Our local independent bookstore is within a mile of our school, so we also take a walking field trip to Avid Bookshop.

I split the group into two days. Third and Fourth grades went one day and Fifth grade went another day. Before we walked, we reminded ourselves about the types of books we were looking for. We also reminded ourselves that we were in a place of business so we needed to be respectful of the space and the other customers.

When we arrived, we snapped a quick photo in front of the shop.

Kate Lorraine, bookseller, met us at the back of the bookshop and gave us some book talks on picture books, informational books, graphic novels, and middle grade books that met our purchasing goals. We also showed students where these areas were located in the store so that they didn’t venture into adult sections for our list of books.

We took some shelf markers with us so students could remember where books went on the shelf. Each time a book was found to be of interest, students checked with me to see if we already had it in the library. If we didn’t, they scanned the ISBN into a spreadsheet on my computer and added the title and price. Again, we weren’t worried about cost at this point, we were just adding books of interest.

I loved that students could check with the Avid booksellers for information on prices, age ranges of books, series sequence, and more. They are so used to asking me questions, that sometimes I had to remind them that the Avid booksellers were there to help us and were happy to answer questions.

As usual, it was a challenge to stay focused in a bookshop with so many interesting books and gifts to look at. Students had a chance to look all around, but did need reminders to stay focused on our most important task of finding books. I also noticed that our oldest readers also needed reminders to visit the picture book sections in addition to the areas that they were most attracted to.

I have some more thinking to do around these walking visits. Avid has such a great selection of titles to look at and I feel like students could have spent more time really looking at what was there. Maybe I need to assign certain students to certain sections. Maybe there needs to be more guidance on how many books they should try to evaluate.  I don’t want to take power away from the students, but I do want to equip them with some tools to help them get the most out of their visit to this useful resource in our community.

Now, we are at our most challenging task, which is cutting down our lists to fit our budget. Wish us luck.

2018-19 Student Book Budget First Steps

One of my favorite projects of the year has started. Our student book budget group is a group of 3rd-5th grade students who volunteer their time to decide on new books for the library.  This project has been a part of our library for several years. Each year, we make some adjustments to improve the process and make sure student voice is heard. Over the course of December and January, students in this group will survey the school on reading interests, develop goals, meet with vendors, develop consideration lists, place a book order that meets a budget, process new books, market new books, and enjoy reading the books they have selected.  It’s quite an undertaking, but something I cherish every year.

Step One

I created a Google form application that was emailed to all 3rd-5th grade students. In the application, I linked to a video that explained the project to students. Some teachers played this video for the whole class. Other teachers simply reminded students that applications were open. We made announcement reminders on our morning broadcast for students to apply.  Applications were only open for one week.

This year, I wanted students to make a commitment up front to stick with the project from beginning to end. I made this one of questions to help me decide who to accept into the group. I generally accept every student who applies, but if students weren’t willing to commit to the time the project takes, then I knew they might not be the best choice for the group. I knew I could at least talk in person with students who said no/maybe so that we could clear up expectations and requirements.

Step Two

Once students were chosen, I announced our team on the morning broadcast and communicated with them and their teachers via email. We have 25 students on this year’s team. Our routine schedule is to meet on Tuesdays and Thursdays at 11:00 for 3rd grade, 11:30 for 4th grade, and 12:00 for 5th grade. This time is taking the place of our open makerspace time during December and January.

During our first meeting, students thought about what they might put on a survey about reading interests. They started by doing a walk around the library and seeing what they noticed about the shelves. For example, they saw how empty the dinosaur, fun facts, and ghost section was. They noticed that we have a lot more humor chapter books than they realized.  We used these noticings and last year’s survey to create a new survey.

In the end, they mostly kept the survey the same with a few small changes.

Step Three

I emailed the survey to all 3rd-5th graders who have their own computer and let teachers know the survey was available. At our 2nd book budget meeting, each grade of students took iPads to the lunchroom and surveyed as many PreK-2nd grade students as possible.  Each time the survey was submitted, it sent the data to a spreadsheet and summary so that we could see which grade levels weren’t as heavily represented and we could begin to set goals for our purchasing.

Step Four

At our 3rd meeting, we checked in on our data to see what else we needed to do.  We noticed that we needed more 4th and 5th grader voices, so we surveyed some of them at recess and made a final plea to teachers to give them time to take the survey in class.

We also used the 3rd meeting to go ahead and notice what the data was telling us so far.  Each group noticed that in picture books the top requests were humor, jokes, graphic novels, and sports.  In chapter books, the top requests were humor, sports, and mystery. In informational, the top requests were fun facts, cooking, ghosts, and animals/dinosaurs.

Students compared these results with what they noticed in their walk around the library. They saw that things mostly matched, but the biggest difference was the humor chapter books.  People are asking for more, but we have so many that aren’t getting checked out. This is a point they are considering so that they really focus on what they think people will actually read.

Moving Forward

Now, we are wrapping up our survey and firming up our purchasing goals so that we can start meeting with booksellers.  We already have appointments with Jim Boon at Capstone and Gret Hechenbleikner at Gumdrop to look at their products. We’ll continue to update our progress along the way.

 

 

Student Book Budget: Meeting with Vendors

Our student book budget team has been hard at work making consideration lists based on the data they have collected from Barrow readers.  Each year, we meet with several vendors to look at book samples, catalogs, and websites.  During this time, students don’t worry about our budget. Instead, they capture every book that looks interesting to our readers and meets our purchasing goals.

Goals

Goal setting was a bit different this year than in the past.  Students typically pick 5-6 categories of books to focus on, but this year they really looked within types of books such as picture books, chapter books, and informational books.  I thought this was an interesting development because in past years students have had a difficult time deciding whether or not they should buy chapter, picture, or informational books within the categories they decided.  This year’s survey construction helped make this more clear.

Within Picture books, students decided to focus on humor, sports, jokes, graphic novels, animals, and scary.

Within Chapter books, students decided to focus on scary, humor, adventure, and mystery.

Within Informational books, students decided to focus on fun facts, cooking, ghosts, animals, makerspace, and sports.

Vendor 1: Capstone

Every year, we meet with our Capstone sales rep, Jim Boon.  Jim brings in books divided into fiction and nonfiction and has catalogs for all students to look at.  He shows them how to use the index in the catalog and how to find the rest of a series from the book samples he has on display. One of the things I love most about working with Jim is that he sits down with students and actively helps them look for books in the catalogs. He engages in conversation about interests and uses his wealth of knowledge of the products to match what students are asking for. While he does this, students come to me with catalogs and we scan the catalog bar codes into the Capstone site to make a consideration list.

Amy Cox at Capstone also allowed each student to choose a personal pick from Capstone. These personal picks were not a part of our budget and also did not have to fit our purchasing goals. These were completely based on the interests of members of the student book budget team.

Vendor 2: Gumdrop

Some years, we bring in our Gumdrop sales rep, Gret Hechenbleikner. We like working with Gumdrop because they can offer us some titles that aren’t available through Capstone. Gret also brings in many book samples for students to get their hands on. She sets them up on multiple tables arranged by the categories that students named.

Gret pastes printed lists in the front cover of each book so that students can see the titles in the rest of the series or similar series. If students need to see the other covers of books or if they need to do a general search, I have the Gumdrop site pulled up on the projector. Gret sets up her computer and students take books to her to add to a consideration list. Before she leaves, Gret cleans up the list, prints a copy for us, and emails me a PDF.  I love how much help Gret gives us in making the list while I have a chance to talk with students about the books on the tables and what they are thinking.

Vendor 3: Avid Bookshop

Now that Avid Bookshop has a 2nd location within walking distance of our school, we take a field trip to the store.  This year’s books budget team has about 40 students, so we split the trip over 2 days: 3rd grade on one day and 4th/5th on another day.  Ahead of the visit, I once again shared the student purchasing goals.

Hannah DeCamp and Kate Lorraine worked together to pull books from the Avid collection to book talk for students. We all sat on the floor and listened to several book talks from each of our categories.

Then, students split up into the picture book, informational, and middle grades sections of the store to look for books. I wrote all of our books into a notebook which I typed up later.

I love going to Avid because it gives students a connection to a part of our community. Several of our book budget members knew about Avid but had never been inside. Before we left, Kate gave each student an ARC (Advance Reading Copy) of a book to keep and consider for our library.

Next Steps

Now that we’ve met with all vendors, it’s time to start narrowing down our lists.  This process has already started. For Gumdrop, each student is taking a page of our list and crossing through books we may want to delete. For Avid, students are looking at the digital list and highlight books we may delete. For Capstone, we are looking at our digital list and deleting books from the list if they don’t fit our goals or if we chose too many books from one series.  My hope was to have this done before winter break, but it looks like this process will continue into early January.  I’m so proud of the work students have accomplished in this large group.  It’s shaping up to be one of the best year’s so far.

 

2018 Student Book Budget: First Steps

It’s time for one of my favorite projects of the year: Student Book Budget. Every year, I reserve a part of the library budget that is under complete control by students. This budget comes from many places.  Sometimes it’s a grant and other times it is part of our regular budget.  This year their budget comes from the profit we made from book fair.  The book budget is their chance to make sure that books are added to our library that represent their interests.  They go through a long process to make sure that many voices are represented in their purchases.  Over the next few weeks, I’ll be sharing their process.  Here are some of the steps that are already happening.

First, I created a Google form application for students to apply to be in the group.  The form was available for one week for students in grade 3-5.  Every student who applied and had a genuine reason for being in the group was accepted.  Our group this year is 40 students strong and has a great mix of boys and girls.

Next, we held our 1st meetings. I met with each grade level group separately and answered all of their questions about the group. Then, in small groups or pairs, they brainstormed things that they thought we should ask on a reading interest survey for the whole school.

Then, I took their ideas and put them into a Google form survey.

I sent the survey to all of the students on the book budget team so that they could review it and decide if it matched their comments.  We made some minor adjustments and were ready for the school to be surveyed.

I sent the survey via email to our 3rd-5th grade students who each have their on device. The Student Book Budget Team was responsible for surveying Prek-2nd grade. On our 2nd meeting, we scanned QR codes to get to the survey on an iPad and went to recess and lunch to survey as many people as possible.

The students were so professional and I loved standing back and watching them work.  It truly was their project and they were taking it very seriously.

In just one day, we have already surveyed 216 students.  We will continue this process and then take the next step of looking at the results.  I love how we can check along the way to see which grades need to be surveyed more so that we have a somewhat even distribution of voices.

Be on the lookout for our next steps.  We are off to a great start.

2017 Student Book Budgets: Surveys and Vendors

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Our 2017 student book budget group is hard at work making purchasing decisions for the 2016-17 school year.  This year’s group is made up of 4th & 5th graders who applied to be in the group, and they meet during lunch and/or recess time a few times per week to spend a budget on books requested by students.  This money sometimes comes from grants, but this year’s budget is from profits at our fall book fair.

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The money is completely under the control of students, but they must base their decisions on what the rest of the school wants to read.  To determine this, the students work together to create a Google form survey.  This year, they added pictures of all of the new genre sections in our library.  We emailed the form to upper grades, but for lower grades, each book budget student chose a class to go and survey with an iPad.

Once we surveyed almost half the school, students analyzed their results to see what the top categories were.

They also looked at text responses from students to look for commonly requested specific books or series.

After some analysis, they decided to focus on the following categories in their purchases:

Genres

  • Humor
  • Animals
  • Scary
  • Sports
  • Graphic novels
  • Adventure/fantasy
  • Historical fiction (high interest)

I sent these categories to a couple of vendors: Avid Bookshop and Capstone Press.  We’ve worked with both of these vendors for years, and it’s great to continue this project with them.  Jim Boon from Capstone brought in a selection of books and catalogs for students to look at.  He broke the book samples into fiction and nonfiction to help students sort through a variety of books.  If they found a book of interest, he helped them find the book in the catalog by using the index.

We setup a scanning station for students to scan the barcode in the catalog and add the specific titles they wanted into a consideration list.  For this first step, we don’t worry about price.  We simply add every book that looks good to our consideration list.  Later, we’ll look at our budget and start to narrow our decisions.

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Jim also talked to the kids about incentives from Capstone such as Capstone rewards.  These incentives help students stretch their budget even more, so we have some great life-skill discussions about saving money and stretching budgets.

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Before he left, Jim gave every student a Capstone pen and a poster.  There are always special moments in these sessions and one of those was when one of  our students asked if Capstone has a World War II poster.  Jim told her that if she composed an email, we could send it to Amy Cox at Capstone for consideration.

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This student wasted no time and went straight to her room to compose a professional email.

Amy wasted no time in responding, and I can’t wait to see where this conversation takes us.

I love that Capstone truly does listen to their customers.  Even if it doesn’t happen, just taking time to respond to a request in a genuine way means so much to our students.

Our next steps will be to continue looking at Capstone catalogs and take a walking field trip to Avid Bookshop before narrowing our lists for ordering.

Students and Vendors: Meeting with Avid Bookshop

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Our book budget students have continued to meet with vendors to spend our $5,000 James Patterson Partnership grant.  They have gone through a long process to create a survey, survey students, analyze data, set goals, and meet with vendors to create consideration lists.  They met with Jim Boon of Capstone Press and Gret Hechenbleikner of Gumdrop books.  Students have just finished meeting with their final vendor, Avid Bookshop.

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We love working with our local independent bookshop.  They are always willing to come into the school or Skype in to share books with us for projects.  Will Walton, author and bookseller, came in to do book talks with our 3 small groups of book budget students.  Each grade comes in separately for 30 minutes, and each group picks up where the previous group left off.

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We pulled up our goals on the screen so that Will could use them as a talking point with students.  He brought some Advance Reader Copies of books that might meet our goals but also offered his own knowledge of books that matched many of our goals such as graphic novels, scary, and humorous stories.  As Will talked, I was in charge of creating a Google doc of the books so that students could look back at them later.

One of the things that I absolutely loved as Will was talking was how our students were getting hooked on the books he was talking about.  There was an immediate trust of Will, and several students found a book that they personally wanted to read.  He graciously handed out some the ARCs and told students to read them and pass them on to someone else.  He also encouraged students to come in and visit Avid Bookshop.  Several requested that he write down the address of the shop since they had never actually been inside.

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Will also started thinking of certain authors and series and going onto the shelves of our library to find them.  He handed out several of our own books and students checked them out to read.  He really reminded me of the importance of book talks and how I really need to be doing this more than I am!

After Will left, we continued to work on our Avid list.  I email it to Janet Geddis and the Avid team.  They will now check the list to make sure all of the titles are available, and they will send us a quote to help us narrow down our list to what we will actually purchase.  Students have two more meetings before the holidays, so we  hope we can fine tune all 3 of our lists to match our $5,000 budget.

We are Honored to Receive a James Patterson Partnership Grant!

Back in March, James Patterson and Scholastic announced an incredible opportunity for school libraries around the country.  From the official press release:

March 9, 2015 — New York, NY — As part of an ongoing effort to keep books and reading a number one priority in the United States, James Patterson has announced that he will donate $1.25 million to school libraries this year. In the first-ever partnership of its kind, Patterson is joining forces with Scholastic Reading Club to administer funding applications to their network of 62,000 schools and 800,000 teachers. Scholastic will match each dollar with “Bonus Points,” which teachers can use to acquire books and other materials for their classrooms, at every school that receives an award. Applications to nominate a school library for a donation can be found here: www.scholastic.com/pattersonpartnership.

James Patterson is donating this money because he believes that fewer children are growing up in a household full of books – and that the effects of this absence could have a profound impact on a child’s future, and on the future of our country. Every child in America should have access to books and a functioning school library, and he believes that improvements in school libraries will foster children’s love of reading and boost their academic achievement overall.
I immediately took advantage of this opportunity by writing a 300 word or less application for our library. My hope was to get a $10,000 grant to support our student book budget project.  Here’s what I wrote:
Each year, I reserve $1000 in the library budget for a project called “Student Book Budgets”. This money is completely controlled by students to purchase books for the library that matches the reading interests of the entire school. Over time, we have developed a dependable process.  A group of students is chosen based on a variety of criteria, including students who have trouble finding books.They create a survey in Google forms and use iPads to survey all grades.  The students analyze the data to see what the top reading interests are. They establish goals and divide the budget among these goals. We send our goals to library vendors who bring in matching book samples and catalogs. Students make wish lists that exceed our budget. Students narrow the list to match our budget. Tough decisions are made about which books to keep and eliminate. I order the finalized lists. While we wait, students come up with a marketing plan. The students unpack the books and get the honors of the first checkouts. Within hours of putting the books out, they are all checked out and remain among the most popular books.I have shared this process on the national level and many libraries have benefited from the idea. The problem with this process is that we obtain an entire school’s reading interests, but our limited budget only allows us to honor a few of them. If we have $10,000, we could expand our reach to include more student interests and not feel that all of our work creating lists of books is whittled away during the budget process. I am confident that we could spend the money in a way that values the reading interests of our entire school.
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In May, I received an email letting me know that I was a finalist for the grant, but I of course had to keep that a secret, which was very hard to do!  I submitted some additional info and waited some more. Then, in late May, my principal received the call.  Our library was award a $5000 grant from James Patterson with a $5000 matching grant from Scholastic Book Clubs, so we essentially have $10,000 between vendors of our choice and Scholastic Book Club to support our student book budget for the 2015-2016 school year.
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I plan to start this project very early in the school year and involve as many students as possible so that students can enjoy the books that we purchase throughout the school year.  Thank you James Patterson for believing in the power of libraries.  Thank you Scholastic for amplifying this opportunity and matching it with your own resources.  Congratulations to all of the libraries who received grants in this first round of announcements!  I can’t wait to share the news with this year’s book budget students and blog about our process in selecting books.
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