2018 Student Book Budget: First Steps

It’s time for one of my favorite projects of the year: Student Book Budget. Every year, I reserve a part of the library budget that is under complete control by students. This budget comes from many places.  Sometimes it’s a grant and other times it is part of our regular budget.  This year their budget comes from the profit we made from book fair.  The book budget is their chance to make sure that books are added to our library that represent their interests.  They go through a long process to make sure that many voices are represented in their purchases.  Over the next few weeks, I’ll be sharing their process.  Here are some of the steps that are already happening.

First, I created a Google form application for students to apply to be in the group.  The form was available for one week for students in grade 3-5.  Every student who applied and had a genuine reason for being in the group was accepted.  Our group this year is 40 students strong and has a great mix of boys and girls.

Next, we held our 1st meetings. I met with each grade level group separately and answered all of their questions about the group. Then, in small groups or pairs, they brainstormed things that they thought we should ask on a reading interest survey for the whole school.

Then, I took their ideas and put them into a Google form survey.

I sent the survey to all of the students on the book budget team so that they could review it and decide if it matched their comments.  We made some minor adjustments and were ready for the school to be surveyed.

I sent the survey via email to our 3rd-5th grade students who each have their on device. The Student Book Budget Team was responsible for surveying Prek-2nd grade. On our 2nd meeting, we scanned QR codes to get to the survey on an iPad and went to recess and lunch to survey as many people as possible.

The students were so professional and I loved standing back and watching them work.  It truly was their project and they were taking it very seriously.

In just one day, we have already surveyed 216 students.  We will continue this process and then take the next step of looking at the results.  I love how we can check along the way to see which grades need to be surveyed more so that we have a somewhat even distribution of voices.

Be on the lookout for our next steps.  We are off to a great start.

The 2017 Student Book Budget Books Have Arrived!

Every year a volunteer group of students give their time to spend a budget on books for the library. This budget comes from grants, book fair profits, and rewards points and it is completely in their control. They create a survey, interview students throughout the school, analyze the results, set goals, meet with vendors, create consideration lists, narrow the lists to the final order, unpack the books, and display them for checkout.

This year’s book budget group purchased over 150 new books for our library from Capstone and Avid Bookshop.

When the books arrived, this year’s crew had a big additional step that previous crews didn’t have.

Student book budget unpacking in progress #studentvoice #librariesofinstagram @capstone_pub

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They had to sort the books into genre categories, label the books with their new genres, and scan them into those subcategories in Destiny.

Student book budget group is scanning books into genres. #librariesofinstagram #studentvoice #genre #collectiondevelopment

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Once the books were all ready, the students put them on display all over the tables of the library, and the excitement of check out began.

Because there were so many books, it was hard to put them all out at once. As books got checked out, we refilled the tables with new books.  Within the day that the books were put on display, almost all of them had been checked out.

Student book budget team with their personal picks #studentvoice #collectiondevelopment #librariesofinstagram

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Once again, the amazing Amy Cox at Capstone allowed our committee members to choose 1 book that was their personal choice for the library and these books were donated to us as a thank you.  Students got to put a personalized label on the inside cover to show that they were the selector of the book.

Student voice matters in the library, and every year I value this process of seeing students BE the process of collection development instead of just requesting books to be purchased.  When they take part in every step of the collection development process, they see the thought that goes into each book on our library shelves.

They see that their interests and requests matter because they immediately see those represented in the books on our shelves.  If the library is to be a true community, then I feel like one person can’t decide on all of the books in the collection. I certainly have a major role in collection development, but when my students work alongside me in this process, we all become members of our library rather than just a consumer.

Happy reading!

 

Student Book Budgets: A Walk to Avid Bookshop

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We are so excited to have the second location of Avid Bookshop just a few blocks from our school.  Avid was recently named one of the top 5 finalists for the 2017 bookstore of the year by Publisher’s Weekly.  Since our students have walking field trip forms on file, it was easy for this year’s student book budget group to plan a walking field trip to the new Avid.  This group of students has a library budget that they have complete control over.  Through surveys, they have set purchasing goals to buy new books for the library that kids want to read.

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Ahead of our visit, I sent Hannah DeCamp, school specialist, a list of the major genres the book budget group is looking to purchase books for.  She pulled together some books to show us, found some “Best Books for Young Readers” magazines, and dug out some advance reader copies of books for students to review.

Here comes the book budget team @avidbookshop #studentvoice #walkingfieldtrip #athensga

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On the day of our walk, I met with 11 of our book budget team and reminded them about the purchasing goals we had set.  We also reminded ourselves that Avid would be open for business so we needed to stay out of the way of customers as well as keeping the store organized during our browsing.

Book budget students are visiting @avidbookshop today in five points. #avidinschools #avidevents #walkingfieldtrip #athensga

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It was a great morning for a walk and it only took us about 15 minutes to arrive.  Hannah greeted us and showed us how the store was organized.  She showcased a few books in each section and then allowed students to browse the store.

Since the store sells books for all kinds of readers, students really had to ask themselves if they were looking at a book that would best fit an elementary library.  Some books were of interest, but they were really more for adults.  As students found books that they liked, they came to me and we wrote the titles down in a notebook.  I originally wanted to type them as we worked, but I didn’t want to lug around a computer.

Book talking with @hrdreads #athensga #avidevents #avidinschools #walkingfieldtrip #studentvoice

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What I noticed right away was that when books were presented in smaller sections like the shelves in Avid, students noticed the books better.  There were several books our students got excited about that we actually have in our library, but they haven’t seen them. It made me start to wonder how to make books more visible to students.

When Hannah let students look through a stack of advance reader copies, they again got excited about many of the books. It reminded me that I need to get more students involved in perusing the ARCs that I get in the mail or pick up at conferences.  I can’t read them all, but students can help read and make decisions.

I kept sending students back to the shelves of Avid and making them take books off the shelves to read a few pages or at least read the back.  I feel like they spent a good amount of time digging through what was in stock.  In all, we spent about an hour browsing.

What a great morning shopping with @hrdreads @avidbookshop #avidevents #avidinschools #walkingfieldtrip #athensga

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Several students brought money with them, so they made some purchases.  We gathered outside the shop for a bit and took time to look through the catalog that Hannah had given us.  Again, we added to our list before walking back to school.

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Avid Bookshop is going to be such a great resource for us being so close to our school.  There were so many life skills and standards that we explored on this trip.  We learned about the publishing industry, independent bookshops, community helpers, budgets, adding money, and taxes.

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Now, I am typing up the books that we loved, and students will make a final decision to send back to Hannah at Avid for a quote.  I know this is just the beginning of how we will utilize having Avid right here in our school community.

It was a great day for a walk to 5 points #studentvoice #librariesofinstagram #athensga #walkingfieldtrip

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Students and Vendors: Meeting with Avid Bookshop

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Our book budget students have continued to meet with vendors to spend our $5,000 James Patterson Partnership grant.  They have gone through a long process to create a survey, survey students, analyze data, set goals, and meet with vendors to create consideration lists.  They met with Jim Boon of Capstone Press and Gret Hechenbleikner of Gumdrop books.  Students have just finished meeting with their final vendor, Avid Bookshop.

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We love working with our local independent bookshop.  They are always willing to come into the school or Skype in to share books with us for projects.  Will Walton, author and bookseller, came in to do book talks with our 3 small groups of book budget students.  Each grade comes in separately for 30 minutes, and each group picks up where the previous group left off.

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We pulled up our goals on the screen so that Will could use them as a talking point with students.  He brought some Advance Reader Copies of books that might meet our goals but also offered his own knowledge of books that matched many of our goals such as graphic novels, scary, and humorous stories.  As Will talked, I was in charge of creating a Google doc of the books so that students could look back at them later.

One of the things that I absolutely loved as Will was talking was how our students were getting hooked on the books he was talking about.  There was an immediate trust of Will, and several students found a book that they personally wanted to read.  He graciously handed out some the ARCs and told students to read them and pass them on to someone else.  He also encouraged students to come in and visit Avid Bookshop.  Several requested that he write down the address of the shop since they had never actually been inside.

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Will also started thinking of certain authors and series and going onto the shelves of our library to find them.  He handed out several of our own books and students checked them out to read.  He really reminded me of the importance of book talks and how I really need to be doing this more than I am!

After Will left, we continued to work on our Avid list.  I email it to Janet Geddis and the Avid team.  They will now check the list to make sure all of the titles are available, and they will send us a quote to help us narrow down our list to what we will actually purchase.  Students have two more meetings before the holidays, so we  hope we can fine tune all 3 of our lists to match our $5,000 budget.

Students and Vendors: Meeting with Gumdrop Books

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Our student book budget team is still hard at work compiling consideration lists to match their goals.  Today, they met as grade levels with Gret Hechenbleikner from Gumdrop Books.  This year, we are using 3 vendors for our purchasing.  Students already met with Jim Boon from Capstone Press, and they will meet with Will Walton from Avid Bookshop later this week.

Our process with Gumdrop was slightly different than Capstone since Gumdrop doesn’t have a scan to cart feature or a catalog.  Instead, Gret brings a selection of books for students to look at.  Inside each book, she has list of the other books that are found in that same series.  Students can get a taste for what the book looks and feels like and consider whether they might like other books in that same series.  Gret brought multiple books that matched the goals that students had set based on our survey data.  I sent these goals to her a couple of weeks in advance.

Gret did a quick intro of what she had brought and told students about the lists inside each book.  She setup her computer and printer at a table and students started looking at all of the books.  She and I both walked around and talked with students about what they were looking at and asked them to consider whether or not students at our school would enjoy the book they were looking at.  When students found a book or set of books they wanted to add to our consideration list, they took it to Gret at her computer.  She was able to pull up the complete series on her computer, check to see if we already had the book in our collection, and add it or a set of books to our consideration list.  When books came up that we already had, Gret and I asked them to think about whether we might need an additional copy.  Most of the time students said no, but they did decide to add another Frozen drawing book to our list.

Every 30 minutes a new group of students came to meet with Gret.  We even had a few random students who dropped by the library to check out books who offered their own feedback.  When all students were done, Gret printed a master list for us to talk about when we meet our budget.  She will also email me a PDF of the list that I can manipulate.

I always love this process of meeting with vendors because I put all of my trust in the students.  Even when a vendor may ask me about things I want to add to the collection, I remind them that this is completely up to the students.  I’ll do my purchasing with other money and other lists.

Students have quite a job to do next week.  We currently have 2 different lists which total more than $3,000 each and we have one more vendor to meet with.  Our $5,000 budget, which is a grant through the James Patterson Partnership, will definitely not be enough to purchase all that they want, so some tough decisions will have to be made.  This is all an important part of the process.

 

Unpacking Our Student Book Budget Books: Part 1

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Two parts of our 2015 student book budget arrived!  It’s always exciting when I can email the students and tell them that the books are here.  They’ve been asking me almost daily since we placed the order.

All of our books from Avid Bookshop arrived during our author visit with Sarah Weeks.  The first box of Capstone books arrived while our 5th graders were at Skidaway Island.  I emailed the whole book budget group and told them to come today at noon to unpack books.

Our timeline has been a bit crunched this year.  We are almost out of school days and book check out is already coming to an end for the school year.  I need to do a better job next year of making sure this project doesn’t slip too far into the year.  Usually, we put all of the books out when they arrive and let the students start checking them out.  However, with only 8 days of school remaining, I handed this dilemma to the group.  There was a lot of debate about whether or not to have a special checkout of just book budget books or to wait until the opening of the library in the fall.  After a lot of discussion, the students decided that they wanted to wait and have these books be the first new books available to students in the fall.  It’s always nice to start the new school year with some exciting new books.

As we unpacked the books, we checked them off of our packing slips.  I had already cataloged the Avid books and uploaded the MARC records for Capstone, so the books were ready to go into circulation.  Once they were checked off the list.  Capstone sent us some special labels to put inside our books so that students could indicate books that they chose for the order.

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Each student chose a label, wrote his or her name on the label, and added it to the inside cover.  Students also stamped the books with our library stamp.

The excitement was high and it was so much fun to see the students immediately diving into the books.  They all tucked away around the library to read by themselves or with a partner.  Before they left, the book budget students did get to checkout a few of the books to read over the next few days.  They will return these books to the boxes so that they are ready for the next school year.

We are eagerly awaiting our final order from Capstone which should be arriving in the next few days.

2015 Student Book Budgets Step Two: Goal Setting

Discussion

The students in this year’s book budget group have been busy.  We emailed our reading interest survey to all students in our upper grades, but our younger students needed to be surveyed in person.  The book budget crew have carried iPads to recess and lunch as well as picked up iPads before school to survey students.  Over the course of a few days, they have surveyed almost half of our school.

All along the way we have checked the progress in our form by viewing the summary of responses and seeing which grades needed to be surveyed.  We wanted there to be voices from every grade level on the survey.

Finally, we all met in the library for an official meeting to look at the data on the survey.

Discussion

First, the students started picking out the kinds of books that received the most votes.  They made a list of 11 kinds of books.  These books were the ones that received above 60% of the people surveyed who said they liked that kind of book.

Our Goals

The students decided that they wanted to keep this list of 11, so our next step was to decide how to divide our approximate budget of $2000 among the 11 goals.

This came with some controversy.  There were lots of ideas.  We decided to make a list of our ideas on our shared Google doc.  Four main ideas came to the surface.

Voting on Budget Plan

1.  Divide the money equally among the 11 goals.

2.  Create a stair step budget or waterfall budget where the top goal on the list got the most money and the last goal on the list got the least.

3.  Narrow the list of goals to a top 10 or top 5.

4.  Focus on different kinds of books for different grade levels based on the survey responsed.

 

The students voted on these ideas by putting tallies in a table on the Google doc.  The idea of a waterfall budget won the vote, so the next step was to start thinking about how to divide the money among the goals while giving more money to goals requested by more students.  This was even trickier, and we ended up not making a final decision yet.

Voting on Goal Plan

 

 

Deciding how to divide the budget really called upon the students’ math skills.  They wrote things on paper, Google docs, and used Google chrome as a calculator to try to add up various amounts to get to $2000 and divide the budget up into multiple categories.  Students were using their problem solving and reasoning skills as they discussed in groups why their various plans worked or didn’t work.  Some were even revisiting the survey data to try to look at percentages on the survey and correlating that to budget percentages.  Math wasn’t just a subject at this moment.  It was a real life skill that was being put into action.

Our process was again loud and messy, but I loved how the Google doc allowed us to get lots of voices represented in the conversation rather than hearing from one or two people speaking aloud.

Now that our goals have been decided, we’ve sent these to Avid Bookshop and Capstone Press.  Will from Avid Bookshop will visit the students to book talk some books from Avid that match our goals and Jim Boon from Capstone will share his company’s offerings.  I think the pairing of these two vendors will get the students a great variety of titles to choose from.

I can’t wait to see what they decide.